Complete event planning timeline from concept to post-event. Venue, vendors, budget, promotion, run-of-show, and post-event follow-up.
Create a complete event planning checklist. ## Event Details - **Event type**: [birthday party / wedding / corporate conference / workshop / meetup / fundraiser / product launch] - **Expected guests**: [number] - **Date**: [target date] - **Budget**: [total budget] - **Location preference**: [indoor / outdoor / specific venue / TBD] - **Vibe**: [formal / casual / themed — describe] ## Provide: ### 12-Week Planning Timeline Detailed checklist organized by weeks-out, including: - Venue booking and contracts - Vendor selection (catering, AV, décor, photography) - Guest list and invitations - Menu planning - Entertainment/speakers - Permits and insurance (if needed) - Marketing/promotion (if public event) - Volunteer/staff coordination ### Budget Breakdown | Category | Estimated % | Amount | Venue, food/drink, entertainment, décor, marketing, contingency (10%), etc. ### Run of Show (Day-Of Timeline) | Time | Activity | Owner | Notes | From setup to teardown, minute by minute ### Vendor Contact Sheet Template | Vendor | Contact | Phone | Email | Amount | Paid? | Notes | ### Emergency Plan - Rain plan (outdoor events) - Medical emergency protocol - Key person backup assignments - Technical failure contingencies ### Post-Event - Thank you messages (template) - Feedback survey (5 questions) - Photo/video collection and sharing - Budget reconciliation - Lessons learned document
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